OWFI has many committees that depend on members like you! Somewhere on
this list, there's sure to be a committee that would benefit from your expertise.
Please read the descriptions below and select one or more that interests
you. If you're interested in leading a committee, mark
"Chairperson." If interested in serving on a committee, mark
"Committee Volunteer." Please be sure to fill in your name and
telephone number so that you can be contacted.
This survey helps OWFI organize volunteers for next year's conference.
We want to encourage you to become involved. It's a lot of fun and a great
way to network.
Please e-mail Allison at firstname.lastname@example.org
or (405) 348-8352 if you have any questions.
Conference Registration: Assist in registering
conference attendees at the hotel.
Organizing Information Packets: Assist in putting
meal tickets, nametags, conferece schedules, etc., in packets to be handed out
at registration. This is done on Thursday evening before the conference at
Book Room: Arrange for an area bookstore to handle
book sales at the conference. Coordinate efforts between authors and the
bookstore. Contact hotel to let them know how the book room will need to
be set up.
Free Information Room: Contact magazines and book
publishers and request sample magazines and guidelines. Can also include
information about upcoming classes and conferences. Contact hotel to let
them know how the information room will need to be set up. Organize the
material and arrange it in the free information room at the conference.
Editor/Agent Appointments: Arrange conference
editor/agent appointments. Volunteers sigh people in and make sure
appointments do not go over their allotted time limit. President arranges
for appointment site.
Autograph Party: Authors attending the conference
contact the autograph party committee, which then organizes the sighing
party. President arranges for party site.
Famous Authors Banquet: Request information from OWFI
members who have published books in the previous year. Organize this
information and recognize authors during the Famous Author's Banquet.
Door Prizes: Collect items to be given away as door
prizes. Coordinate with president to determine how many door prize
drawings there will be and when they will be held during the conference.
Organize the door prize drawings.
Book Giveaway: Request a signed book or two from
well-known authors to be given away during the conference. Organize the
Category Chair: Category chairs receive contest
manuscripts, organize them, and send them to the category judge. Category
chairs DO NOT judge these manuscripts. Judge returns the
manuscripts to the category chair, who reorganizes them according to the rules
handed down by the vice president in charge of the contest.
Shepherd: Shepherds are assigned a speaker to
"help" during the conference. Duties may include taking your
speaker to lunch, making copies, seeing that your speaker makes it to his presentation,
etc. Chairperson organizes the shepherds and makes speaker/shepherd
Buzz Sessions: Organizes buzz sessions usually held
after the Friday night banquet. Posts a list of buzz sessions and their
location for members to review.
Sponsors: Contact organizations and individuals to
request sponsors for the OWFI contest.
Publicity: Send articles/notices about OWFI and the
yearly conference to newspapers, etc.
OWFI Officer, Staff, and Appointed Positions
(OWFI officers must be OWFI delegates. If you are
interested in becoming a delegate, contact your local club president.)
President (Officer): The president presides at all
federation and board meetings. The president plans and organizes the
yearly conference and makes arrangements for speakers.
Second Vice-President (Officer): The second
vice-president performs the duties of the president in the absence of the
president and vice-president. Assists the first vice-president in
organizing the yearly contest. Upon completion of the first vice-president's
term, the second vice-president assumes the position of first vice-president.
Secretary (Officer): Records the minutes of all
meetings of the federation. Mails notices of OWFI meetings.
Treasurer (Officer): Receives, disburses, and
accounts for all funds of the federation.
Publicity Director (Officer): Promotes membership,
attendance, and interest in the federation by publicizing its activities.
Historian (Staff): Collects pertinent information
about OWFI (newspaper clippings, meeting minutes, etc.), organizes it, and turns
it over to the Oklahoma Historical Society.
Newsletter Editor (Staff): Publishes and distributes
the OWFI newsletter.
OWFI Webmaster (Appointed): Help maintain the OWFI
Nominations Committee (Appointed): Recruits
delegates to fill the OWFI officer and staff positions.
Are you a member-at-large (MAL)?
Are you an OWFI club member?
If you are a non-club member or MAL, would you like information about an OWFI
club near you?
NAME (Please Print)
EDITOR'S NOTE: Indicating that you are
interested in a position does not mean you have to run for that office or serve
on that committee. This form merely helps us locate potential officers, staff, and
committee members. Remember, any organization is only as strong and vital
as its member participation.